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Features |
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Supported
Forms
Account Ability supports the entire family of Infomation
Returns (1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP,
1099-DIV, 1099-G, 1099-H, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR,
1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA, W2G), Annual
Wage Reports (W2, W2C), and Summary Transmittals (1096, W3, W3C). |
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Unlimited
Client (Filer) Support
Depending upon the type of returns to be filed, a filer
can be a Payer (1099-MISC, 1099-DIV, 1099-INT, 1099-OID, 1099-PATR, 1099-B,
1099-G, 1099-Q, 1099-R, 1099-LTC, W2G), a Lender (1099-A, 1098, 1098-E),
a Creditor (1099-C), a Filer (1099-S, 1098-T), a Trustee (5498, 5498-SA,
5498-ESA, 1099-SA), a Donee (1098-C), a Corporation (1099-CAP), a Provider
(1099-H), or, an Employer (W2, W2C). To avoid this ambiguity, Account
Ability regards all filers as "Clients". There is NO LIMIT on the number
of clients (filers) one can enter. |
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Unlimited
Recipient/Employee Support
Account Ability regards those who receive the returns prepared
by a filer as "Recipients" (e.g. contractors, debtors, employees,
borrowers, transferors, students, winners, beneficiaries, participants,
donors, etc.). There is NO LIMIT on the number of recipient returns one
can enter. |
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Electronic
and Magnetic Filing
Account Ability includes electronic and magnetic filing
of Information Returns (1099, 1098, 5498, W2G) and Annual Wage Reports
(W2, W2C). Transmitters of Information Returns are required to have a
Transmitter Control Code (TCC) from IRS. If you don't already have a TCC,
Account Ability can assist you in applying for one by preparing Form 4419,
Application for Filing Information Returns Electronically / Magnetically.
Submitters of Annual Wage Reports are required to have a Personal Identification
Number (PIN) from Social Security Administration. If you don't already
have a PIN, you can register for one online at SSA
Business Services Online. |
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Print
on Laser and Inkjet Printers
Account Ability draws your returns on ordinary blank paper
or fills in preprinted government approved laser forms. Employee W2 and
Recipient 1099-R forms can be printed 4 returns (Copies B,C,2,2) on a
single page. The Account Ability Forms
Division carries a complete line of preprinted and blank
laser tax forms and companion envelopes. |
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Print
on Pressure Seal Forms
Account Ability includes the option to print the entire
family of Information Returns and Annual Wage Reports on blank pressure
seal forms. The Account Ability Forms
Division carries a complete line of blank pressure seal laser
forms. |
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PostNet Barcoding and Address Verification
If your recipient addresses are coded for Zip+4+Delivery
Point, Account Ability automatically prints the USPS PostNet barcode on
the address portion of all pressure seal forms. PostNet barcodes also
print on blank traditional 2-UP Forms 1099-MISC, 1099-B, 1099-R, 1099-DIV,
1098-C, and W2. The Tools menu of each tax form includes an Address Verification
selection that interactively verifies a recipient's address and mailing
industry information with the United States Postal Services website. |
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Print Copy A W2, W2C, W3, W3C on Blank Paper
Social Security Administration will accept black and white
laser drawn Copy A returns prepared by Account Ability. These returns
are included as Enhanced Metafiles that can be drawn on ordinary copy
paper. |
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Print
on Generic Dot Matrix Printers
If you prefer to use traditional continuous forms, Account
Ability supports generic dot matrix printers capable of printing at 10
cpi, 6 lpi. Both 1-Wide and 2-Wide W2 formats are supported. The Dot Matrix
Print Options dialog provides an alignment utility that guarantees a perfect
alignment with each print session. The Account
Ability Forms Division carries a complete line of continuous
tax forms and companion envelopes. |
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Import
Recipients from an ASCII Text File
Account Ability includes an Import Mapping Utility capable
of converting any delimited (comma, tab, pipe) text file you create (say
with Excel®, Access®, DBase®, Informix®, Oracle®, SQL, etc.) into a format
compatible with Account Ability. Many accounting applications (e.g. Peachtree
Accounting, Intuit QuickBooks, MAS90, Great Plains Software, etc.) are
capable of exporting to spreadsheets and delimited text files. The Import
Mapping Utility can be used to import these files into Account Ability. |
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Import
IRS (Pub. 1220) and SSA EFW2 (formerly MMREF-1) Transmittals
Many of our larger customers already have in-house systems
capable of reporting their Information Returns and Annual Wage Reports
electronically. What their in-house systems lack, however, is the ability
to either process correction returns or generate recipient copies on laser.
Account Ability resolves this issue by importing the Pub. 1220 or EFW2
transmittal files created by their in-house system. Once imported, Account
Ability can then be used to print, correct, and electronically file corrections. |
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Multiple Import Session Rollup of Recipient Returns
Some applications, such as Intuit's QuickBooks, are deficient
in that they cannot export a recipient's entire 1099 or W2 to a single
file. They do, however, have the ability to export the information to
a variety of text and/or Excel® files. Account Ability overcomes this
deficiency by importing and rolling up these files over multiple import
sessions. The rollup feature can actually import an entire payroll journal
or cash disbursements journal resulting in a single return for each recipient. |
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1099-MISC
Filtering
The Tools menu of Form 1099-MISC includes a Filtering dialog
that can be used to VOID returns based upon the monetary constraints you
enter. This feature is extremely useful for filtering out recipients who
have not earned at least $600 of reportable income. |
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Official
IRS Instructions (PDF Format) Included with Each Form
While working on a tax form, click your mouse on the IRS
instructions icon 
displayed at the bottom of the main window and Account Ability displays
Official IRS Instructions for the active form. |
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Import
Another Filer's Returns
This feature enables many users to work on a filer's returns
in batches. Each user works on his own batch of returns. When done, all
batches are imported into the master filer for processing. |
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Import
Clients (Filers) from an ASCII Text File
If you can export your existing client database to a comma
or tab delimited ASCII text file, the Import Mapping Utility, which is
included for FREE, can be used to create a text file that Account Ability
can import. |
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Export
Filer and/or Recipient Information to an ASCII Text File
Regardless of which file or form you desire to export,
Account Ability includes an Export Options dialog that allows you to select
any combination of fields to be exported. The resulting file is a comma
separated text file that is compatible with Microsoft Excel® as well as
any standard text editor. Exported data is generic so that it can be merged
with any mailing label application. |
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Prepare
IDENTIFYING and CORRECTING Transactions
If you've ever corrected 1099, 1098, 5498, or W2G returns,
then you're aware of the stringent guidelines imposed by IRS. Depending
upon the type of correction to be reported, either 1 transaction (CORRECTING
transaction) or 2 transactions (IDENTIFYING and CORRECTING transactions)
may be required. Account Ability facilitates the correction process by
automatically creating the IDENTIFYING transaction and fetching the original
return for preparation of the CORRECTING transaction. |
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Duplicate
Taxpayer Identification Number Alert
Account Ability permits recipient records with the same
taxpayer identification number to be entered without warning. You can,
however, instruct Account Ability to alert you of a duplicate before it
is recorded. |
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Tab
Stop Designation Utility
Many tax forms contain boxes that you'll probably never
use. For example, you may only use the Nonemployee Compensation box of
Form 1099-MISC. The interactive Tab Stop Designation dialog enables you
to specify the boxes you would like to use. Simply right-click your mouse
on the caption of any box and the Tab Stop Designation dialog is displayed.
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Apportion
1098 Mortgage Interest, Amortization, and Real Estate Taxes
If you prepare 1098 returns for cooperatives then you are
going to love this feature. Each 1098 can track a payer's shares, period
of occupancy, and percentage of maintenance paid. The "Apportion..." selection
of Form 1098 uses this information to compute each payer's share of the
total interest, amortization, and real estate taxes. |
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Prepare
Transmittals 1096, W3, W3C
Account Ability automatically totals a filer's returns
when preparing summary transmittals. Although IRS requires Transmittal
1096 to be printed on red preprinted forms, Social Security Administration
will accept Account Ability's laser drawn Transmittals W3 and W3C. |
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Prepare
Transmittal 4804 (Magnetic Filers Only)
Account Ability prepares transmittal 4804 for magnetic
filers of Information Returns. Electronic filers are no longer required
to file form 4804. |
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Roll
Forward Any Part of Your Database Each Year
Since it is not always desirable to roll forward all returns
each year, you decide which returns to roll forward. The Roll Forward
dialog also allows you to specify whether or not to initialize each return
for a new calendar year. |
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Client
Activity Report
This is an analysis of returns processed for all filers
during the prior and current reporting years. |
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Control
Reports to Verify Your Data
All tax forms include a detailed Control Report and Register
Listing to help verify your data. |
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On
Screen Totals
Total a file in seconds for on screen viewing and printing. |
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State/Local
Wage and Withholding Report
This report gives you a detailed analysis of each reporting
state. State and Local wages and withholding are clearly itemized for
easy data verification. |
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Compute
FICA/Medicare Wages and Withholding
Compute FICA/Medicare wages and withholding for one or
all employees. |
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Backup
Any Part of Your Database in Seconds
The Backup and Restore utility contains a sophisticated
compression algorithm capable of compressing 5 megabytes onto a single
floppy. Archives can also be saved to any local or network drive. |
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Security
Password protect any or all of your client's Information
Returns and Annual Wage Reports. One can also specify a password required
for the deletion of a client's file. |
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Various
Indexes for Sorting
Choose from a variety of indexes by which to sort your
returns. Whether it be taxpayer id, recipient name, zip code, account
number, etc., Account Ability incrementally locates any return in seconds. |
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